CA Mining

Date Created: 2018-07-03T10:11:18+00:00

Reference Number: 223 0307 MHU

Reference Number: 223 0307 MHU


Job Description:

A mining client of ours has a vacancy for a Company Secretary to be based at their Head Office in London. The successful incumbent will be responsible for ensuring that the Company complies with financial and legal practice and statutory requirements. They must also ensure that the Company maintains high standards of corporate governance. This role forms part of the Executive Team and will be reporting directly in to the Chairman.



  • Convening and servicing board, committee and annual general meetings: preparing the schedule for board and committee meetings, producing agendas, taking minutes, drafting resolutions, lodging required forms and annual returns
  • Maintain minutes of meetings and action registers
  • Deal with correspondence, collate information and write reports, ensuring decisions are communicated to the relevant stakeholders
  • Oversee policies: making, referred to the board for approval, kept up to date, communicated to relevant persons and stored in a central place
  • Responsible for the preparation of the annual report and ensuring that statutory deadlines are met, and that statutory and regulatory disclosures are validated, particularly in relation to statements given on corporate governance standards and practices in the Company
  • Maintain statutory documents as required by the Company’s Act and regulatory bodies
  • Ensure alignment and compliance to exchange rules
  • Contribute to meeting discussions as and when required and provide corporate governance, legal and financial advice
  • Monitor changes in relevant legislation and regulations and take the appropriate action
  • Ensure that directors and management operate within an authority framework approved by the board
  • Liaise with lawyers, external regulators and advisers
  • Manage share schemes and administrate share issues
  • Take a role in share issues, mergers and takeovers
  • Maintain the register of shareholders and monitor changes in share ownership of the company
  • Participate in the induction process of new Directors.
  • Enter into contractual agreements with suppliers and customers. Make sure that all agreements are kept in safe custody and that an executive summary of each document is maintained for ease of reference
  • Manage office space and facilities
  • Oversee and renew insurance cover for employees, equipment and premises
  • Responsible for the maintenance of the Company website


Requirements: Qualification and Skill

  • B Com degree, LLB or ICSA Chartered Secretaries Qualifying Scheme (CSQS)
  • 10 + years’ Company secretarial experience
  • Proficient understanding of French, fluent in English
  • Multijurisdictional CoSec experience (UK, RSA, Central Africa)
  • Interpersonal skills and the ability to communicate well with the Board of Directors
  • Complete understanding of corporate governance expectations and issues in the UK, RSA, Australia and Central Africa
  • Sound business acumen and commercial frame of mind
  • Detailed orientated and has a structured and well organised approach to work
  • Ability to impact and influence others and situations


Benefits and Contractual information:

  • Permanent role

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